10 Secure File Sharing Options and Tips by Panda Security

Given the prevalence of technology, your business probably already has implemented a file sharing system. But, are you aware of the potential risks that accompany file sharing? Are you using a file sharing platform that provides the most benefit to your company?

Risks of File Sharing

It is always important to keep an eye out for potential risks. After all, prevention is the best method of protection when it comes to cybersecurity. Your business, no matter its size, is liable to security risks 24/7. As more and more businesses rely solely on technology for data movement and storage, cyber attacks increase in frequency and scope.

Hackers can develop malicious software or carry out large data breaches that can cost your company not only your customers but hefty amounts of money in fees and damages. For example, infamous cyber attacks, such as the one on Yahoo and Target, compromised millions of users’ personal information, including passwords, credit card information, and even social security numbers.

One foreseeable problem with file sharing is that it can expose your internal network to malware. Some platforms require that the firewall be turned off. The firewall service scans incoming and outgoing traffic between your computer and the expansive Internet. Without it, it’s far easier to accidentally download malware.

You can avoid this issue by only using services that allow the firewall to run. Additionally, training your team to be aware of cyber threats is not a bad idea. In some cases, your biggest enemy can be an ignorant employee.

Benefits of File Sharing

Online file sharing is, at its core, a huge digital filing cabinet. However, going paperless means you don’t have to waste paper on simple documents or lose sensitive files in the shuffle.

Like a filing cabinet, everyone who has been permitted can access the files at any time. Being able to access the information from any computer saves everyone from rummaging around a stack of paper.

Unlike a filing cabinet, some file sharing services, such as Google Drive, allow multiple people to work on the same project simultaneously. They can make edits and give instant feedback from one document. This cuts out any possible communication error.

Furthermore, the file sharing platform will have the most recent, updated information (whether saved automatically or re-uploaded after changes have been made). This is not always the case with physical documents.

Options for File Sharing

If you’re still drowning in paper in your office, you may want to consider online file sharing. Start with a few employees before implementing a company-wide system. This can be a big change so gradually leading up to it is optimal.

If you’re already using a file sharing system, consider whether or not it’s the right platform. Different services have various pros and cons. Find one that best suits your company’s internal communication.

Regardless of your current system in the workplace, these secure file sharing tips in the visual below will provide some insight on the practice. Additionally, Panda Security analyzed the advantages and weaknesses of 10 file sharing options so you can discover which service works for you.